Records
Where the seed came from, what you sowed and planted, what you harvested, what you applied, and how hot the compost ran.
Seed purchases
Where the seed came from. Certified organic seed is the expectation; untreated seed is only permitted where organic wasn't commercially available, and the three suppliers checked should be written in that row's notes. Doc means a photo of the invoice, packet or tag is attached to the record.
Seed starting
Every sowing, what it was sown from, and how much went in. Counts are in the farm's own units — trays of cells for transplants, row feet for direct sowing, weight for cover crop.
Stepping up
What survived to be potted on, and what it went into. Fewer than were sown is normal — the difference is the germination rate.
Planting out
What actually went into a bed, and how much of that bed it took.
Harvest record
Date, weight, and the bed(s) it came from. One weight can cover several beds.
Compost temperatures
One entry per batch — a pile built, run hot, and finished — so a reused pile name never merges two different heaps. The standard is 131°F held for 3 consecutive days with at least one turn in that window. Where a day has several probe readings, the coolest one is the one that counts.
Inputs bought
Where each input came from — what it is, who makes it, and who it was bought from. Recorded when it is bought, so it stands whether or not the bag has been opened yet. Doc means a photo of the label or receipt is attached to the record. Use the same product name here as on the applications below; that name is what gets checked against the allowed-materials list.
Inputs applied to a crop
Every planting with an additive or fertilizer recorded against it. The date is the planting's own lifecycle date, not the day the input went on — the bed applications below carry a real application date.
Inputs applied to a bed
Anything applied where nothing was planted — a whole-bed amendment, compost spread before planting, a cover crop turned in. These carry the actual date it went on.