Start Here
Your five tools — what each one is for, how you actually use it, and what each screen looks like.
All five live at one address
oo-planning-tools.pages.dev
Save it to your phone's home screen and it opens like an app. Keep the link to yourselves — these pages hold your own yield and harvest numbers, and they're not part of the public website.
Plan the Season
Start of seasonWorking out when to plant so it's ready when you want it. Tell it the week you want to harvest and it works backwards to your seed and transplant days, using your own Florida timings — not a seed packet's.
Before the season, and any time you're adding a planting. Its second tab, This week, is your daily list: Overdue, Today, This week, Coming up.
It can lay a whole succession at once — say six plantings, ten days apart — and it warns you if that bed is already spoken for. The warning is a heads-up, not a block; you can plant anyway if you know something it doesn't.
How it goes
- Tap your name, and check the season shown at the top of the card is the one you're planning.
- Pick the crop, then type the variety and the bed it's going into.
- Put in the date you want to start harvesting. That's the only date you give it — everything else is worked backwards from there.
- The schedule appears underneath: seed day, transplant day, first harvest. Change any field and it redraws as you type; nothing is saved yet.
- For a succession, set how many plantings and how many days apart. The list grows to #1, #2, #3… each with its own seed and harvest day.
- If the bed's already spoken for, an amber box says which plantings overlap. Read it, then decide — it will still let you add them.
- Tap Add … to the plan. All of them file in one go, and the button tells you how many.
- From then on, the This week tab is your list: Overdue, Today, This week, Coming up. Each one has a single button — Seeded today, Transplanted today — so the plan turns into a real record with one tap.
On the phone
Pictures of these screens are on the on-screen version of this sheet — oo-planning-tools.pages.dev
Log it
Every dayWriting down what actually happened: a harvest weigh-in, a planting moving a step forward, or a compost temperature. Three tabs, a few taps each.
At the moment it happens, standing in the bed. That's the whole point of it — it's built for a phone with one hand full.
Tap your own name before you save. On a certification record, who wrote it down is part of the evidence — and it stays on whoever tapped it last. Probe depth is in inches.
How it goes
- Tap your name first — Sarah or Laurie. It stays on whoever used the page last, so it is the one thing to check every time.
- Harvest tab: pick the crop, type the bed (or a few, separated by commas), put the weight in pounds. The date is already today.
- Optional: Tie to a planting links that weight to the variety that grew it, so the almanac learns which varieties actually yield.
- Planting tab: crop, variety, bed, then tap the stage it has just reached — Seeded, Stepped up, or Transplanted.
- For anything past Seeded it asks which planting you mean and lists the ones open in that bed. Picking one moves that row forward instead of creating a duplicate. None of these starts a fresh row.
- Compost tab: pick the batch that's already going — or Start a new batch if the pile was just built.
- Type the temperature. It tells you straight away whether that reading counts toward the 131°F hold, before you even save.
- Probe spot is where and how deep, in inches. Turned yes/no matters: certification wants at least one turn inside the hold.
- Tap Save. Whatever you saved appears under Today's log at the bottom — that list is your receipt.
On the phone
Pictures of these screens are on the on-screen version of this sheet — oo-planning-tools.pages.dev
When to Start
Any timeA quick answer to one question: if I want this crop by this date, when does it go in? Pick a crop, pick a date, done.
Any time you just want the number and don't want to commit to anything.
This one saves nothing. It's a calculator — it answers and forgets. If you want it written into the plan, use Plan the Season instead.
How it goes
- Pick the crop.
- Choose which end you already know: I want to harvest by… or I'm seeding on…. The date box relabels itself to match.
- Pick the date. The answer is there immediately — no button to press.
- You get all three dates: seed in trays, transplant out, first harvest, with the days between them spelled out.
- Close it and it's gone. Nothing was written anywhere, which is exactly what makes it safe to poke at.
On the phone
Pictures of these screens are on the on-screen version of this sheet — oo-planning-tools.pages.dev
Planting Almanac
Any timeWhat your crops actually did. Real days in the tray, real days to maturity, and pounds harvested per season — all computed from your own records across your seasons, not from a catalog.
Deciding what to plant and how much of it, or checking a hunch against what really happened last time.
Where a number comes from only one or two plantings, the page says so — thin data is labelled, never dressed up. The up/down arrows compare your last two finished seasons, so a season still filling in never gets marked down for being half over.
How it goes
- Nothing to fill in — it opens already built from your records.
- The top four numbers are the season at a glance: crops with harvest data, seasons measured, total pounds, and your biggest crop by weight.
- Under that, a note says where your planning numbers and your real harvests disagree — that's the part worth reading before you plan anything.
- Then the big table: every crop, pounds in each season, with an arrow for the trend.
- Slide the table sideways for the timings — days in tray and days to maturity, with your measured figure in blue next to the number you've been planning with.
- n is how many plantings a number was averaged from. A big n is worth trusting; n1 or n2 is one season's luck, and the page says so rather than hiding it.
On the phone
Pictures of these screens are on the on-screen version of this sheet — oo-planning-tools.pages.dev
Records
Inspection timeThe page you hand the certifier. Harvests by date, bed and weight; every input applied; and whether each compost batch actually held 131°F. There's a Print button.
An inspection, or any time you want to know whether a pile made the standard.
A batch is what's in the pile, not what you call the pile — empty “Pile 1” and refill it and that's a new batch, so two different heaps never get added together into a hold that never happened. And when a day has several probe readings, the coolest one is the one that counts, because the standard is the whole pile holding heat.
How it goes
- Pick the season and tap Open records. It reads live, so it always shows what's in your records right now.
- A one-line summary appears first: how many harvest records, temperature readings and inputs it found.
- Harvest record — every pick by date, crop, bed and weight, with who logged it and the season total added up at the bottom.
- Compost temperatures — one block per batch, each with a plain verdict. Either it met the standard, or it says exactly how far short and why.
- Inputs applied — every planting that had an additive or fertiliser recorded against it.
- Print gives you the paper version, dated, with the buttons stripped out. That's the thing you hand over.
- If a batch reads short, that is the record — go and look at the pile, don't edit the page. Corrections happen in Airtable and they leave a trail.
On the phone
Pictures of these screens are on the on-screen version of this sheet — oo-planning-tools.pages.dev
Two things, every single time
- Tap your own name first. Whoever's name is showing is the name that gets saved, and it stays there from the last person who used it. On a certification record, who wrote something down is part of the evidence — so a reading logged under the wrong name is a real problem, not a typo.
- Nothing saves silently. Every tool tells you plainly when something saved and when it didn't. If you don't see it confirm, it didn't happen — don't tap it five more times, and don't assume. Tell Jeff what the screen said.